This statement is intended for all visitors to our website, applicants, employees, customers and partners and is important whenever we receive information about you. It does not matter whether you have become a customer or whether there is a contract between us. In any case, this declaration is intended to make it transparent for you how we handle data.
1. Responsible Entity
The company named on our website under Imprint is legally responsible with regard to the subject of data. You can either contact the managing director named there, you can also reach him by e-mail at info@transsation.com.
2. Purpose of Data Processing
Your computer transmits your IP address to us when you use our website and, depending on the type of use and the settings of your computer, we store small text files on your hard drive (“cookies”). We create these files so that our website functions better for you. It is a kind of short-term memory of your browser.
We also create text files on our system that may contain the following information about you: Browser type and version, operating system used, URL of the website from which you came, name of your computer and time (“log files”).
The log files cannot be assigned to specific persons by us. We do not merge this data with cookies or IP addresses. However, we reserve the right to subsequently evaluate this data in individual cases if we have concrete indications of illegal use. The log files help us to understand on which kind of computers our web pages must function and when particularly many (or few) persons use our web pages. In this way, the website structure, servers and database systems can be adjusted accordingly.
If you apply to us, create a user account with us or enter into a contract with us as a customer e.g., we create a customer account in our system. This account contains the master data, your application data or your order/billing data (“customer data”). We store and process this data because otherwise we would not be able to process your application or fulfil a possible contract with you.
If you send us an application, we will use all the information contained in it to process your application. If you receive a rejection, your data will be deleted six months after the rejection if we do not obtain your prior consent to contact you again.
If you are an employee with us, your application documents, master data, accounting data and insurance data will be stored for the purposes of the employment relationship and, to the extent necessary for the legitimate interests of the employer, transferred to the partner companies listed below.
3. Transfer of Data to Third Parties
We do not completely process your data ourselves, but use programs and services from other companies (“tools”). We will change the tools we use from time to time if we consider it appropriate for legal, technical or economical reasons.
We currently use the following tools to manage and provide data (including but not limited to customer data, IP addresses, cookies and log files):
Google Analytics (visitor measurement on the website)
YouTube (embedded videos on the website)
netcup (website operation, server space)
Datev (administration of master data, accounting)
Prescreen (administration of applications and in the context of the personnel search of addressed candidates)
Microsoft Exchange Server (contact details, e-mails)
If you refuse to consent to the use of these tools, we may no longer be able to fulfill existing contracts between us or may have to resort to solutions that are less convenient for you. Your instructions on how to handle your data in the event of an application do not affect the prospect of your application. The data will not be passed on to providers or storage locations in countries outside the European Union.
4. Deletion Periods
We retain your data until the order has been completed or until the statutory retention periods have expired. These result above all from § 257 of the Commercial Code, where the storage of business documents is regulated.
5. Your Right to Information, Revision or Deletion of Your Data
You have the right to receive information about your personal data stored by us at any time. Should incorrect information about you be stored despite our efforts to ensure that the data is correct and up to date, we will correct it as quickly as possible at your request. If processing is based on your consent, you can revoke this at any time for the future.
6. Supervisory Authority
If you have the feeling that we are not fulfilling our obligations towards you, you have the right to complain to a supervisory authority (for example the data protection officer of a federal state in Germany).
7. Voluntariness
You are not obliged to transmit your data to us. However, the processing of your data to the extent described above is presumably necessary for the execution of contracts between you and us. Please contact us if you do not wish your data to be processed in the manner described here.
8. Change of Purpose
If we intend to process your data for a purpose other than that for which you provided it to us, we will provide you with concrete information about that other purpose and the reason for our intention prior to such processing. You can revoke your consent to further processing at any time.
9. Questions to the Data Protection Officer
If you have any questions about data protection, please send us an e-mail or feel free to get in touch directly with the person responsible for data protection in our company directly. You can also reach him by e-mail at info@transsation.com.
